Cloud & Infrastructure
Cloud & Infrastructure · Capability

Microsoft 365 & Azure

Identity, email, collaboration and scalable infrastructure — implemented and governed by certified consultants, with security baselines applied from day one, and licensed through our Microsoft CSP so subscriptions, support and billing sit with one accountable partner. We also advise on the right Microsoft licensing programme for your organisation — one of the largest IT spend decisions most businesses make.

Microsoft's Cloud Solution Provider model puts one partner between you and Microsoft for the whole relationship: provisioning, billing and first-line support all sit with us rather than being split across a Microsoft invoice and a separate support contract. In practice that means one point of contact when a licence needs changing, a seat needs adding mid-month, or something in Exchange Online or Entra ID stops behaving as expected, instead of working through Microsoft's own support tiers on your own. Configuration and identity governance are handled by consultants who hold the relevant Microsoft certifications, with security baselines such as conditional access and multi-factor authentication applied at setup rather than bolted on after an incident.

Licensing is one of the largest recurring IT costs most Botswana businesses carry, and the difference between an Enterprise Agreement, CSP and other Microsoft programmes shows up directly in what you pay and how much flexibility you have to scale seats up or down. We work through that decision with you rather than defaulting to whatever's easiest to sell, because the wrong programme locks you into commitments sized for a business you might outgrow or overpay for. Azure sits alongside Microsoft 365 in the same relationship, giving you global hyperscale infrastructure for workloads that genuinely need it, provisioned and billed the same accountable way.

Microsoft runs Azure regions in Johannesburg and Cape Town, which is the closest hyperscale option to Botswana for a workload that genuinely needs Azure's global platform rather than regional hosting — and Azure Migrate handles the lift-and-shift of an existing Windows or SQL Server workload into it with less rebuilding than starting fresh. Microsoft 365 itself runs the same across Windows, macOS, iOS and Android, with offline access that syncs once connectivity returns, so a field team or branch office isn't locked out by a patchy link — the baseline any organisation on the suite should expect, not a premium feature.

The same platform extends onto the plant or shop floor for clients who need it: Teams connects operators, engineers and supervisors in real time; Viva and Dynamics 365 put on-the-job training and SOPs where staff actually work instead of in a binder nobody opens; low-code Power Apps and Power Automate replace paper forms and manual approval routing; and Azure Digital Twins gives a virtual, real-time view of what's actually happening on the factory floor, feeding the same predictive-maintenance and quality-control analytics discussed under our industrial technology practice. Defender for IoT, Entra ID and Intune extend the same identity and endpoint security already covering the office out to plant equipment and frontline devices.

The actual products

Microsoft 365 Business Basic

Web/mobile Office apps, custom business email, 1TB storage per user and Teams — core identity and access for up to 300 users.

Microsoft 365 Business Standard

Adds desktop Office apps and Copilot in Word/Excel/PowerPoint/Teams — still capped at 300 users.

Microsoft 365 Business Premium

Adds policy-based identity management, advanced device management, and threat protection against phishing and cyber attacks — the tier most Botswana SMBs on the 300-user cap should actually be running for security.

Microsoft 365 E3

Enterprise tier, no user cap — Conditional Access, multi-factor authentication and data-loss prevention.

Microsoft 365 E5

Adds Defender for Office 365 (email threat protection), Defender for Identity (behavioural monitoring) and advanced threat analytics on top of E3.

Exchange Online & Teams

Hosted email and the collaboration/meetings hub most staff live in day to day.

Azure Virtual Machines

IaaS compute for workloads that need to run in the cloud rather than on your own hardware.

Azure Migrate

Assesses and moves an existing Windows or SQL Server workload into Azure with less rebuilding than starting fresh.

Core productivityWord, Excel, PowerPointOutlookMicrosoft LoopCommunication & collaborationMicrosoft TeamsSharePoint OnlineVivaFile storage & managementOneDrive for BusinessSharePoint OnlineIntune-managed accessAIMicrosoft 365 CopilotPower AutomatePower AppsSecurity & complianceMicrosoft DefenderMicrosoft PurviewEntra IDAdmin & managementMicrosoft IntuneMicrosoft 365 admin center
The Microsoft 365 stack grouped by what it actually does — productivity, collaboration, storage, AI, security and admin — the same products, organised by job rather than by licence SKU.
Part of Cloud & Infrastructure

We host, migrate and manage business systems on Microsoft Azure and on Replic8 Cloud — our own cloud and technology division and Botswana's only local Sage Cloud provider. Cloud designed for this region's realities: connectivity, cost, compliance and the need for data close to home.

Also part of Cloud & Infrastructure

Digital enablement & user adoption

Getting Microsoft 365 licensed is the easy part — the value is in adoption. We guide your people to actually use what you've bought, so the investment doesn't sit half-unlocked.

Replic8 Cloud Services

Regional hosting, backup and disaster recovery purpose-built for Southern African businesses — hosted across primary and secondary data centres in Gaborone, with database management handled by dedicated Microsoft SQL Administrators. Built on VMware and Veeam.

Cloud VPS

Scalable, virtualised servers on Replic8's Hyper-V and VMware platform, purchased on a utility basis — you pay for what you use, not for capacity sitting idle.

Sage hosted in the cloud

The full Sage suite — ERP, Payroll & HR, Business Process Management and CRM — hosted and managed end to end, so you run Sage without running Sage's infrastructure.

Cloud assessment before migration

A structured look at what actually belongs in the cloud — which applications are ready, the right provider for each workload, and what user adoption needs to look like — before anything moves, not after.

Acronis Cyber Protect

Backup and cyber protection across servers and endpoints, with per-customer usage visible — and surfaced in the coming client portal. Backup copies replicate to our local Acronis storage cluster in Botswana by default, with Acronis's EU cloud available only when a client specifically requests it.

Tenant migrations with 4migrate

Microsoft 365 tenant-to-tenant moves for mergers, rebrands and group restructures — plus Google Workspace and ISP mailbox migrations into Microsoft 365 — run with the 4Sight group's 4migrate practice so mail, files and identities arrive intact.

Managed application hosting

Patching, monitoring and backup verification handled continuously, so your IT team is freed from administering servers and virtual infrastructure — you find out about problems from us, not from users.

Questions we hear about Cloud & Infrastructure
Is cloud cheaper than running our own servers?

Usually — but honestly, it depends. Cloud turns a capital purchase into a predictable monthly cost and removes the expenses on-premise budgets forget: UPS and generator power, cooling, the three-to-five-year hardware refresh, and the IT hours that keep it all alive. For most teams the five-year comparison favours cloud; for large, stable workloads owning can still win. We run that comparison on your numbers before recommending either.

Is it legal to keep our data outside Botswana?

The Data Protection Act, 2024 restricts transferring personal data outside Botswana unless the destination country is on the approved list or another lawful mechanism applies — and it requires a copy of transferred personal data to be retained in Botswana during processing. That is exactly why Replic8's local hosting exists: regulated data stays in-country while productivity workloads run on Microsoft's cloud, and we map which data belongs where.

What is CSP licensing and why buy Microsoft through a partner?

CSP is Microsoft's Cloud Solution Provider programme: you buy Microsoft 365 and Azure through a local partner instead of directly. The prices are set by Microsoft either way — what you gain is monthly flexibility as headcount changes, local invoicing, and one accountable support desk that already manages your environment.

What happens to the cloud when our internet goes down?

The honest regional question. Our answers: local hosting on Replic8 shortens the path your traffic travels; offline-capable applications like cached Outlook and synced OneDrive keep staff working through an outage; and dual-ISP or LTE failover covers the connection itself. We assess your actual line quality before any migration — cloud readiness is measured, not assumed.

How long does a cloud migration take, and how much downtime?

A small business typically moves in two to four weeks, a mid-size organisation in two to four months — driven by the number of applications, data volume and any legacy systems. Actual downtime is small: cutovers are scheduled after hours and run phased or in parallel, so most users notice the new environment before they ever noticed a gap.

Platforms: Microsoft Azure · Microsoft 365 · CSP Licensing · Replic8 Cloud · VMware · Veeam · Acronis · 4migrate